Non-Disclosure Agreement (NDA) & Confidentiality Assurance for Translation Services

Your documents are sensitive. At Yashvi Translation, we don’t just promise confidentiality — we legally commit to it through our NDA framework. This ensures peace of mind, corporate-level trust, and compliance in every translation + apostille project.

Why Confidentiality Is Crucial in Translation & Apostille Services

In legal, financial, medical, or corporate settings, documents often carry sensitive data — personal identifiers, contracts, trade secrets, or proprietary information. Mishandling them may lead to legal exposure or loss of client trust.

• In translation, sensitive content is exposed to multiple eyes (translator, reviewer, quality check).
• In apostille and certification work, original legal documents often need secure transit and handling.
• Many of our clients — law firms, corporations, embassies — require a legally binding guarantee before sharing documents.

By embedding an NDA into our process, Yashvi ensures that confidentiality isn’t an afterthought — it’s a foundational promise.

Our NDA Promise — What It Covers

Scope of Confidentiality

When you choose Yashvi Translation, the NDA covers:

• All client documents, whether drafts, originals, scans, or digital files
• Translations, annotations, glossaries, or supplementary materials
• Any shared metadata, communications, or project notes
• Third-party information embedded in documents
• All versions, revisions, and working files

Obligations We Accept

Under the NDA, we commit to:

• Restricting access only to authorized personnel
• Not disclosing or repurposing content in any form
• Encrypting sensitive files in transit
• Using secure storage and file-sharing platforms
• Ensuring subcontracted translators or reviewers also sign confidentiality agreements
• Destroying or returning files if requested, when the project closes

Section: Key Clauses & Safeguards

• Here are the core provisions that fortify your protection:

How the NDA Builds Corporate Confidence?

Trusted by Corporates, Law Firms & Embassies

• • Every translator signs this NDA before project assignment
  • Secure file exchange and controlled access system
  • ISO-grade confidentiality processes
  • Enables compliance with GDPR and data protection norms

See how our ISO 1700:2015 Certification help in maintaining professional reliable Translation Service

Exclusions & Residuals

Exclusions. The obligations of confidentiality and non-use under this Agreement shall not apply to any information that the Receiving Party can demonstrate by written records or other competent evidence:
(a) was already known to the Receiving Party prior to receipt from the Disclosing Party;
(b) was or becomes publicly known or available through no breach of this Agreement by the Receiving Party;
(c) is independently developed by the Receiving Party without use of or reference to the Disclosing Party’s Confidential Information;
(d) is lawfully received by the Receiving Party from a third party having no obligation of confidentiality to the Disclosing Party; or
(e) is approved in writing by the Disclosing Party for release or use.

Residuals. Notwithstanding anything to the contrary in this Agreement, nothing herein shall be construed to prevent the Receiving Party from using, in the ordinary course of its business, any residual information retained in the unaided memory of its employees or agents who had access to the Disclosing Party’s Confidential Information (“Residuals”), provided that the Receiving Party does not use or disclose any Confidential Information as such (whether written, electronic or tangible) of the Disclosing Party. For avoidance of doubt, “Residuals” shall exclude any documents, prototypes, samples, copies or other materials provided by the Disclosing Party, and no implied licence to any intellectual property or trade secret is granted by virtue of this clause.

Term, Survival & Return/Destruction of Materials

Term. This Agreement shall commence on the Effective Date and shall continue for a period of [two (2) / three (3) / five (5)] years thereafter (the “Term”), unless earlier terminated in writing by either party.

Survival. Notwithstanding the expiration or termination of this Agreement, the obligations of non-disclosure, non-use and confidentiality set forth herein shall survive for a period of [two (2) / five (5) / an indefinite period] years from the date of termination or expiration, or for so long as the Confidential Information remains a trade secret under applicable law, whichever is longer.

Return or Destruction of Materials. Upon the expiration or earlier termination of this Agreement, or upon the written request of the Disclosing Party at any time, the Receiving Party shall promptly:

1. return to the Disclosing Party all originals and all copies (in any form, including electronic) of the Disclosing Party’s Confidential Information in the Receiving Party’s possession, custody or control; or
2. destroy all such Confidential Information and certify in writing to the Disclosing Party at its request that such destruction has been completed.

The Receiving Party may, however, retain one archival copy of such Confidential Information in its secure records solely for internal compliance or auditing purposes, provided that such retained material remains subject to all confidentiality obligations of this Agreement.

Our Secure Workflow Under NDA

We integrate confidentiality at every step:

• • 1. Pre-agreement & NDA signing (before any document transfer)
    2. Encrypted file upload / transfer via secure portal
    3. Access control & role assignment (only assigned linguists, reviewers)
    4. Review & quality-check under sealed environment
    5. Delivery via encrypted channels / secure portals
    6. Post-delivery cleanup (delete working files, logs) per client request

This chain ensures no leakage, unauthorized access, or reuse beyond agreed scope.

View Our NDA Sample

Below is a preview of Yashvi Translation’s standard Non-Disclosure Agreement (sanitized for public display).
[Embedded PDF viewer or iframe preview]

“Every Yashvi project begins with this legal shield — so you share documents confidently.”

Download Full NDA (PDF)
🟦 Talk to Our Team

You can request a customized or branded version we’ll sign before project commencement.

Why Corporates & Legal Entities Trust Us

✅ 25+ years of document translation expertise

✅ 100% human translators with verified backgrounds

✅ Legal & certified translators under contract

✅ End-to-end compliance with MEA & embassy requirements

✅ We specialize in translation + apostille + document legal services — not just generic translation

✅ We handle corporate, legal, and embassy-grade documents

✅ All staff (project managers, linguists) are bound by internal confidentiality contracts

✅ We adhere to industry best practices in secure file handling, encryption, and controlled access

✅ We maintain full audit logs and version control

✅Our clients range from law firms, consultancies, to embassies, and have trusted us with high-stakes documents

These reinforce our authoritative and trustworthy status in the translation domain.

Client Testimonials & Case Examples

“Yashvi’s team handled our legal contracts with absolute discretion. The NDA gave us confidence to open files without hesitation.” — Corporate Client, Delhi

“We needed translations of sensitive business plans. Their confidentiality guarantee sealed the deal.” — Startup, Mumbai

Frequently Asked Questions (FAQs)

Q1. When will we sign the NDA?
Before any document is shared. The NDA must be active prior to file transfer.

Q2. Can I get a version with my own corporate NDA?
Yes — we’re happy to review and sign your preferred NDA, subject to mutual negotiation.

Q3. Will subcontractors or translators be bound?
Absolutely — every person involved signs a confidentiality clause tied to this NDA.

Q4. For how long does confidentiality last?
Typically, the NDA’s non-disclosure terms survive beyond project completion (e.g. 3–5 years), unless otherwise agreed.

Q5. What if I require changes in the NDA (jurisdiction, term)?
We can negotiate minor modifications — our in-house legal team handles it.

Secure your documents before submission.

Request a Confidential Quote
All proposals begin with our signed NDA — so you share only when assured or write to us
info@yashvitranslation.com